PFR2 Data Dictionary

This FTC Data Dictionary is intended to help facilitate grantees’ data collection and reporting of PFR performance measures. It includes comprehensive specifications for the performance measure definitions and a more detailed explanation of the specific data elements needed to operationalize each performance measure, including definitions, acceptable categories and coding structure, and guidelines for collecting and reporting the data.

Variable NumberTABData ElementVariable NameDefinition/DescriptionValues Descriptions/ LabelsRelated PM
1FTC1. Date referred to FTCFTC_RThis is the date the participant(s) is referred to the FTC programmm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
FTC2
2FTC2. Date file opened with the FTCFTC_ODate admitted to/entered the FTC.
If a case has been opened, but you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
FTC2, FTC3
3FTC3. Date file closed with the FTC programFTC_CTypically, this date will reflect an act or process for when the FTC closes the person’s record (e.g., discharge date from FTC program) because he/she leaves the FTC program for whatever reason (e.g., completion of FTC services, client terminates FTC services, client moves to a different State).
If a case has been closed, but you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
FTC2, FTC3
4FTC4. FTC Discharge StatusFTC_STATUSThis is the reason why the participant was discharged from the FTC program. Sites may have different criteria and categories to capture successful, neutral and unsuccessful FTC discharges. Please do your best to fit your discharge categories into one of the folowing categories.
If the participant is still enrolled in the FTC program at the time of the upload, code as 99 = Not applicable – still enrolled in the FTC.
1. Graduation
2. Other successful discharge
3. Neutral discharge
4. Unsuccessful discharge
88.Not applicable – still enrolled in the FTC
FTC3
5Adult1. Case ID (i.e., Family ID)CASEIDA unique identifier the FDTC uses to identify a case. Within each case, there will be both children and adults. Each child and adult will be distinguished separately (see Child ID and Adult ID data elements below).
The Case ID does not contain personal identifying information. It must contain 6 digits without dashes between digits.
6Adult2. Adult IDADULTIDUnique case identifier assigned to each parent or caregiver who is part of the child welfare or substance abuse treatment case.
The CASEID variable will serve as the prefix (the first six characters) for the Adult ID. The last two characters designate the number of the adult in the case (A1, A2, A3, etc.).
The Adult ID should remain the same, regardless if he/she has more than one episode of care/services with the FDTC program.
7Adult3. Adult Date of BirthADOBMonth, day and year of the parent or caregiver’s birth.
If the date of birth is unknown, enter an approximate date of birth, using the 15PthPas ?the day of birth. If unable to approximate, enter 09/09/9999 as “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
Demo
8Adult4. Adult GenderASEXGender of parent or caregiver.1. Male
2. Female
3. Transgender
99. Unknown
Demo
9Adult5. Adult’s Relationship to ChildARLTNSHPIndicates the adult’s relationship to the index child(ren).
If there are multiple index children and the adult’s relationship differs by child (e.g., biological father for one child and step father for another child), use the adult’s relationship to the youngest index child.
BM. Biological mother
BF. Biological father
SM. Step mother
SF. Step father
AM. Adoptive or foster mother
AF. Adoptive or foster father
SO. Significant Other (unmarried partner of parent/caregiver)
OR. Other Relationship – includes other relatives not specified and non-relatives (e.g., grandparents, aunts or uncles, godparents, other non-biological caregivers)
NK. Relationship not known
Demo
10Adult6. Adult RaceARACE1Indicate the race of the adult participant. Use the next two variables to indicate multiple races.1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
99. Unknown/Declined to Answer
Demo
11Adult7. Adult RaceARACE2Use this race variable for a second race.1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
88. Not Applicable if The Adult Does Not Have A Second Race
99. Unknown/Declined to Answer
Demo
12Adult8. Adult RaceARACE3Use this race variable for a third race1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
88. Not Applicable if The Adult Does Not Have A Third Race
99. Unknown/Declined to Answer
Demo
13Adult9. Adult EthnicityAETHIndicate whether or not a adult is Hispanic or Latino1. Yes
2. No
99. Unable to Determine/Unknown
Demo
14Adult10.EducationEDUCEducational status of the adult participant at time of entry to FTC program.1. No schooling completed, or less than 1 year
2. Nursery, kindergarten, and elementary (grades 1-8)
3. High school (grades 9-12, no degree)
4. High school graduate (or equivalent)
5. Some college (1-4 years, no degree)
6. Associate’s degree (including occupational or academic degrees)
7. Bachelor’s degree (BA, BS, AB, etc)
8. Master’s degree (MA, MS, MENG, MSW, etc.)
9. Professional school degree (MD, DDC, JD, etc.)
10. Doctorate degree (PhD, EdD, etc.)
99. Unknown/Unable to Determine
Demo
15Adult11.Pregnancy StatusPREGParent or caregiver’s pregnancy status at time of entry to FTC program or substance abuse treatment.0. Not pregnant
1. Pregnant
99. Unknown
If ASEX=1 (Male), PREG should. 0
Demo
16Adult12.Marital StatusMARITALParent or caregiver’s marital status at time of entry to FTC program or substance abuse treatment.1. Never married
2. Now married (includes common law marriage and those living together as married)
3. Separated (includes those separated legally or otherwise absent from spouse because of marital discord)
4. Divorced
5. Widowed
99. Unknown
Demo
17Adult13.Primary substance problem at admissionPrimeSUBPrimary substance problem reported at treatment admission; substance which is primarily responsible for contributing to the parent or caregiver’s need for admission.
For heroin/other opiates, grantees can just report one total roll-up number or also choose to break it down into the more detailed subcategories a – e (depending on how these data are collected locally). Subcategory d. other opiates/synthetics includescodeine, Dilaudid, morphine, Demerol, Darvon, opium, and any other drug with morphine-like effects.
Hallucinogens/psychedelicsinclude PCP, LSD, MDMA, DMT, STP, mescaline, psilocybin, peyote, etc.
Other amphetamines/stimulantsincludes amphetamines, Benzedrine, Dexedrine, Preludin, Ritalin, any other amine and related drugs, non-amphetamine stimulants
Benzodiazepinesincludes diazepam, flurazepam, chlordiazepoxide, clorazepate, lorazepam, alprazolam, estasolam, oxazepam, temazepam, prazepam, triazolam, clonazepam, halazepam, and other unspecified benzodiazepines
Barbituratesincludes Mephobarbital, pentobarbital sodium,Seconal, Nembutal
Other tranquilizers or sedativesincludes non-benzodiazepine tranquilizers, non-barbiturate sedatives/hypnotics, chloral hydrate, Placidyl, Doriden
Inhalantsinclude ether, glue, chloroform, nitrous oxide, gasoline, paint thinner, etc.
Otherincludes all substances not otherwise specified.
1. Alcohol
2. Cocaine/crack
3. Marijuana/hashish
4. Heroin
5. Other opiates and synthetics other than heroin (Includes non prescription methadone methadone or buprenorphine, codeine, Hydrocodone, hydromorphone, meperidine,
morphine, opium, oxycodone, pentazocine, propoxyphene, tramadol, and any other drug with morphine-like effects.)
6. Hallucinogens/ psychedelics
7. Methamphetamine
8. Other amphetamines/ stimulants
9. Benzodiazepines
10. Barbiturates
11. Other tranquilizers or sedatives
12. Inhalants
13. Other
99. Unknown/ missing
Demo
18Adult14.Secondary substance problem at admissionSecSUBSecondary substance problem reported at treatment admission. (See primary substance problem, SUB1, for guidelines.)
This is an optional data element for grantees.
If you are not collecting this optional data element, leave blank.
1. Alcohol
2. Cocaine/crack
3. Marijuana/hashish
4. Heroin
5. Other opiates and synthetics other than heroin (Includes non prescription methadone methadone or buprenorphine, codeine, Hydrocodone, hydromorphone, meperidine,
morphine, opium, oxycodone, pentazocine, propoxyphene, tramadol, and any other drug with morphine-like effects.)
6. Hallucinogens/ psychedelics
7. Methamphetamine
8. Other amphetamines/ stimulants
9. Benzodiazepines
10. Barbiturates
11. Other tranquilizers or sedatives
12. Inhalants
13. Other
99. Unknown/ missing
Demo
19Adult1. Date of parent/caregiver referral to SUD treatmentTXREF_1The date that the parent or caregiver is referred to SUD treatment as it relates to FTC participation. The referral may occur prior to or after FTC entry.
If you do not have the correct date at the time of the data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A1
20Adult2. Date parent/caregiver entered SUD treatmentTXADMIT_1The date that the parent or caregiver was admitted to treatment as it relates to FTC participation. The treatment may occur prior to or after FTC entry. As defined by TEDS, admission is defined as the formal acceptance of a client into substance abuse treatment. An admission has occurred if and only if the client begins treatment. Therefore, events such as initial screening, referral and wait-listing are considered to take place before the admission to treatment and are not reportable to TEDS.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A1, A3
21Adult3. Date parent/caregiver discharged from SUD treatmentTXDISDT_1The date when a parent or caregiver was formally discharged from the treatment facility and/or services were terminated. This should reflect the treatment discharge date for the overall treatment episode; you do not need to record all placements or transitions from one level of care to another that may happen within a single treatment episode.
If there is no formal discharge date, please use the last date of contact.
Regardless of the reason for services ending, a discharge is considered to have occurred at some point after treatment ends. In the absence of a formal discharge, TEDS uses the following operational definition of discharge: A treatment episode should be assumed to have ended if the client has not been seen in 3 days in the case of inpatient or residential treatment, and 30 days in the case of outpatient treatment.
If the adult has been discharged from treatment and you do not know the discharge date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the given adult is still in treatment, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A3
22Adult4. SUD treatment discharge statusTXSTATUS_1Indicates the outcome of treatment or the reason for transfer or discontinuance of treatment. The coding is according to TEDS.
If a client is still in treatment, use code 8 - "still in treatment"
1. Treatment completion
2. Left against professional advice (dropped out)
3. Terminated by facility
4. Transferred to another treatment program or facility (and known to report).
14. Transferred to another treatment program or facility, but did not report.
5. Incarcerated (includes jail, prison, house confinement)
6. Death
7. Other (e.g., moved, illness, hospitalization, or other reason somewhat out of client’s control)
8. Still in treatment
99. Unknown
A2
23Adult5. Date of parent/caregiver referral to SUD treatmentTXREF_2/TXREF_3The date that the parent or caregiver is referred to any subsequent SUD treatment.
If you do not have the correct date at the time of the data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload. If the given adult is not referred to the second SUD treatment, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A1
24Adult6. Date parent/caregiver entered SUD treatmentTXADMIT_2/TXADMIT_3The date that the parent or caregiver was admitted to the subsequent treatment. As defined by TEDS, admission is defined as the formal acceptance of a client into substance abuse treatment. An admission has occurred if and only if the client begins treatment. Therefore, events such as initial screening, referral and wait-listing are considered to take place before the admission to treatment and are not reportable to TEDS.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload. If the given adult does not have the second SUD treatment, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A1, A3
25Adult7. Date parent/caregiver discharged from SUD treatmentTXDISDT_2/TXDISDT_3The date when a parent or caregiver was formally discharged from the subsequent treatment facility and/or services were terminated. This should reflect the treatment discharge date for the overall treatment episode; you do not need to record all placements or transitions from one level of care to another that may happen within a single treatment episode.
If there is no formal discharge date, please use the last date of contact.
Regardless of the reason for services ending, a discharge is considered to have occurred at some point after treatment ends. In the absence of a formal discharge, TEDS uses the following operational definition of discharge: A treatment episode should be assumed to have ended if the client has not been seen in 3 days in the case of inpatient or residential treatment, and 30 days in the case of outpatient treatment.
If the adult has been discharged from treatment and you do not know the discharge date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the given adult is still in treatment or does not have the second SUD treatment, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A3
26Adult8. SUD treatment discharge statusTXSTATUS_2/TXSTATUS_3Indicates the outcome of the subsequent treatment or the reason for transfer or discontinuance of treatment. The coding is according to TEDS.
If a client is still in treatment, use code 8 - "still in treatment"
1. Treatment completion
2. Left against professional advice (dropped out)
3. Terminated by facility
4. Transferred to another treatment program or facility (and known to report).
14. Transferred to another treatment program or facility, but did not report.
5. Incarcerated (includes jail, prison, house confinement)
6. Death
7. Other (e.g., moved, illness, hospitalization, or other reason somewhat out of client’s control)
8. Still in treatment
88. Not Applicable
99. Unknown
A2
27Child1. Child IDCHILDIDUnique case identifier assigned to each child within a case and named in the petition or living in the household.
The CASEID variable will serve as the prefix for the Child ID. The last two characters simply designate the number of the child associated with the case (C1, C2, C3). If there are multiple children, enter oldest to youngest.
The Child ID should remain the same, regardless if he/she has more than one episode of care/services with the FDTC program.
Demo
28Child2. Child Date of BirthCHDOBMonth, day and year of the child’s birth.
If the date of birth is unknown, enter an approximate date of birth. If unable to approximate, enter 09/09/9999 as “dummy” date andlater modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
Demo
29Child3. Child GenderCHSEXChild’s gender1. Male
2. Female
3. Transgender
99. Unknown
Demo
30Child4. Child RaceCHRACE1Indicate the race of the child participant. Use the next two variables to indicate multiple races.1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
99. Unknown/Declined to Answer
Demo
31Child5. Child RaceCHRACE2Use this race variable for a second race1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
88. Not Applicable if The Child Does Not Have a Second Race
99. Unknown/Declined to Answer
Demo
32Child6. Child RaceCHRACE3Use this race variable for a third race1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
88. Not Applicable if The Child Does Not Have a Third Race
99. Unknown/Declined to Answer
Demo
33Child7. Child EthnicityCHETHIndicate whether or not a child is Hispanic or Latino1. Yes
2. No
99. Unable to Determine/Unknown
Demo
34Child1. Date file opened with child welfare systemCWFILE_OThis is the most recent date the case is opened for services in the child welfare system,(as it relates to the family becoming involved in the FTC program versus any earlier child welfare involvement that pre-dates and is not related to the family’s participation in the FTC).
In the vast majority of cases, this will be the date the case is opened for an investigation. However, it may vary by State practice, so follow your State guidelines/practices.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
FTC2, C1
35Child2. Date of pre FTC most recent maltreatment reportPRE_RPTDT_1This is the date of the substantiated/indicated maltreatment report as it relates to the family becoming involved in the FTC program versus any earlier child welfare involvement that pre-dates and is not related to the family’s participation in the FTC.mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C1
36Child3. Date of subsequent maltreatment report after FTC entryPOST_RPTDT2If the child was the victim of a substantiated/indicated child maltreatment report after FTC entry, enter the month, day and year of the report; i.e., the date that the responsible agency was notified of the suspected child maltreatment.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child had not beenthe subject of a substantiated/ indicated case of child maltreatment that led to their entering the FTC program, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C1
37Child4. Substance exposure detected at birthSEIWhether the child was born with and identified as being affected by substance abuse or withdrawal symptoms resulting from prenatal drug exposure, or a Fetal Alcohol Spectrum Disorder. The determination of substance exposure may come from a doctor or other health care professional assessing the newborn baby’s health. It may also come from self-report or staff knowledge of mother's use during pregnancy. Typically, identification of substance-exposed newborns is determined primarily by clinical instruments, including maternal and newborn presentation, history of mother’s substance use/abuse, medical history and/or toxicology results.
For purposes of this project, tobacco is not included in the definition of “other drugs” (though it is recognized that tobacco exposure can have significant consequences to the baby’s health). A grantee may collect information on tobacco exposure and report that separately in their local evaluation.
0. No
1. Yes
99. Unknown
C6
38Child5. Placement StatusPLACEThe type of setting in which the child lives at FTC entry1. In home: The child remains in the care of his/her parents at the time of FTC entry.
2. Pre-adoptive or foster family home, non-relative: A home in which the family intends to adopt the child. The family may or may not be receiving a foster care payment or an adoption subsidy on behalf of the child. Or, a licensed foster family home regarded by the state as a foster care living arrangement.
3. Foster family home, relative: A licensed or unlicensed home of the child's relatives regarded by the state as a foster care living arrangement for the child.
4. Group home or institution: A licensed or approved home providing 24-hour care for children in a small group setting that generally has from seven to twelve children. Or, a child care facility operated by a public or private agency and providing 24-hour care and/or treatment for children who require separation from their own homes and group living experience. These facilities may include: child care institutions; residential treatment facilities; maternity homes; etc.
5. Trial home visit: The child has been in a foster care placement
C2, C5
39Child6. Date of latest removal from home(1)REMOVDT1Month, day and year the child was first removed from his/her home for the purpose of being placed in foster care as it related to FTC participation.
Must be the date of the current removal from home (not necessarily the date of case opening).
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child was not removed from the home, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C3, C4
40Child7. Date of discharge from foster care(1)FCDISDT1This is the month, day and year a child is discharged from foster care for any reason as it relates to the initial removal.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child was not removed from the home, leave blank.
If the child has not been discharged from foster care at the time of the upload, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C3, C4
41Child8. Discharge reason(1)FCDISP1This is the reason why the child was discharged from foster care as it relates to the initial removal, as defined by AFCARS.
Not Applicablemeans child was not in foster care or not yet reunified
Reunification means that child was returned home to principal caregivers’ home.
Living with other relativemeans the child went to live with a relative other than the one from whose home he/she was removed.
Adoption means child was legally adopted.
Emancipation means the child reached majority according to State law by virtue of age, marriage, etc.
Guardianship means permanent custody of child was awarded to an individual.
Transfer to another agency means responsibility for the care of the child was awarded to another agency, either in or outside of the State.
Runawaymeans child ran away from the foster care placement.
Deathmeans child died while in foster care.
1. Reunification with parent(s) or primary caregiver(s)
2. Living with other relative
3. Adoption
4. Emancipation
5. Relative guardianship
6. Transfer to another agency
7. Runaway
8. Death of child
88. NA - child not yet discharged from out of home care
C3, C4
42Child9. Date of Functional Reunification(1)REUNITE1This is the month, day and year of the functional (physical) reunification date – i.e., parent and child are together physically, even if legal custody still resides with the State. Obtaining this date may differ depending on how your State system works. In some States, this date may be the last completion date for “date of placement in current foster care setting” (AFCARS #23); for other States, it may be gleaned elsewhere from their State’s child welfare administrative system.

If you know the child has been reunified, but you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload. (If the child has not been reunified, leave blank.)
43Child10.Date of latest removal from home(2)REMOVDT2/REMOVDT3If a child re-enters foster care, the date of removal from his/her home for the purpose of being placed in foster care.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child was not removed from the home, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C3, C4
44Child11.Date of discharge from foster care(2)FCDISDT2/FCDISDT3This is the month, day and year a child is discharged from foster care for any reason as it relates to the re-entry to foster care.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child was not removed from the home, leave blank.
If the child has not been discharged from foster care at the time of the upload, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C3, C4
45Child12.Discharge reason(2)FCDISP2/FCDISP3This is the reason why the child was discharged from foster care as it relates to the re-entry to foster care, as defined by AFCARS.
Not Applicable means child was not in foster care or not yet reunified
Reunification means that child was returned home to principal caregivers’ home.
Living with other relativemeans the child went to live with a relative other than the one from whose home he/she was removed.
Adoption means child was legally adopted.
Emancipation means the child reached majority according to State law by virtue of age, marriage, etc.
Guardianship means permanent custody of child was awarded to an individual.
Transfer to another agency means responsibility for the care of the child was awarded to another agency, either in or outside of the State.
Runawaymeans child ran away from the foster care placement.
Deathmeans child died while in foster care.
0. Not applicable
1. Reunification with parent(s) or primary caregiver(s)
2. Living with other relative
3. Adoption
4. Emancipation
5. Relative guardianship
6. Transfer to another agency
7. Runaway
8. Death of child
88. NA - child not yet discharged from out of home care
C3, C4
46Child13.Date of Functional Reunification(2)REUNITE2/REUNITE3This is the month, day and year of the functional (physical) reunification date – i.e., parent and child are together physically, even if legal custody still resides with the State. Obtaining this date may differ depending on how your State system works. In some States, this date may be the last completion date for “date of placement in current foster care setting” (AFCARS #23); for other States, it may be gleaned elsewhere from their State’s child welfare administrative system.

If you know the child has been reunified, but you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload. (If the child has not been reunified, leave blank.)
47EBP1. EBP ID - Adult or ChildEBP_IDFor Evidence Based Practices, each row will represent a service. So, if an adult of child receives multiple EBPs, this would be captured by creating separate lines for each EBP and using the "EBP_ID" to specify the EBP the adult or child was referred to, initiated, or discharged.
48EBP2. Adult/Child referred to EB programEBP_RefThis is the date an adult or child is referred to an evidence based programmm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
EB-A1
49EBP3. Adult/Child began EB programEBP_BegThis is the date an adult or child is referred to an evidence based programmm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
EB-A1
50EBP4. Adult/Child EB program discharge statusEBP_DisThis is the date an adult or child is referred to an evidence based programmm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
EB-A2
51EBP5. Discharge StatusEBP_StatusThis indicates whether a participant has completed an EBP.1. Service Completed: Client completed or graduated from the program.
2. Other Successful Discharge: Discontinued service upon the agreement of the client and staff that progress was satisfactory.
3. Unsuccessful discharge: Dropped out or terminated by facility without making expected progress.
4. Did not attend any treatment: client was referred to this service but never attended.

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Variable NumberTABData ElementVariable NameDefinition/DescriptionValues Descriptions/ LabelsRelated PM
1FTC1. Date referred to FTCFTC_RThis is the date the participant(s) is referred to the FTC programmm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
FTC2
2FTC2. Date file opened with the FTCFTC_ODate admitted to/entered the FTC.
If a case has been opened, but you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
FTC2, FTC3
3FTC3. Date file closed with the FTC programFTC_CTypically, this date will reflect an act or process for when the FTC closes the person’s record (e.g., discharge date from FTC program) because he/she leaves the FTC program for whatever reason (e.g., completion of FTC services, client terminates FTC services, client moves to a different State).
If a case has been closed, but you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
FTC2, FTC3
4FTC4. FTC Discharge StatusFTC_STATUSThis is the reason why the participant was discharged from the FTC program. Sites may have different criteria and categories to capture successful, neutral and unsuccessful FTC discharges. Please do your best to fit your discharge categories into one of the folowing categories.
If the participant is still enrolled in the FTC program at the time of the upload, code as 99 = Not applicable – still enrolled in the FTC.
1. Graduation
2. Other successful discharge
3. Neutral discharge
4. Unsuccessful discharge
88.Not applicable – still enrolled in the FTC
FTC3
5Adult1. Case ID (i.e., Family ID)CASEIDA unique identifier the FDTC uses to identify a case. Within each case, there will be both children and adults. Each child and adult will be distinguished separately (see Child ID and Adult ID data elements below).
The Case ID does not contain personal identifying information. It must contain 6 digits without dashes between digits.
6Adult2. Adult IDADULTIDUnique case identifier assigned to each parent or caregiver who is part of the child welfare or substance abuse treatment case.
The CASEID variable will serve as the prefix (the first six characters) for the Adult ID. The last two characters designate the number of the adult in the case (A1, A2, A3, etc.).
The Adult ID should remain the same, regardless if he/she has more than one episode of care/services with the FDTC program.
7Adult3. Adult Date of BirthADOBMonth, day and year of the parent or caregiver’s birth.
If the date of birth is unknown, enter an approximate date of birth, using the 15PthPas ?the day of birth. If unable to approximate, enter 09/09/9999 as “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
Demo
8Adult4. Adult GenderASEXGender of parent or caregiver.1. Male
2. Female
3. Transgender
99. Unknown
Demo
9Adult5. Adult’s Relationship to ChildARLTNSHPIndicates the adult’s relationship to the index child(ren).
If there are multiple index children and the adult’s relationship differs by child (e.g., biological father for one child and step father for another child), use the adult’s relationship to the youngest index child.
BM. Biological mother
BF. Biological father
SM. Step mother
SF. Step father
AM. Adoptive or foster mother
AF. Adoptive or foster father
SO. Significant Other (unmarried partner of parent/caregiver)
OR. Other Relationship – includes other relatives not specified and non-relatives (e.g., grandparents, aunts or uncles, godparents, other non-biological caregivers)
NK. Relationship not known
Demo
10Adult6. Adult RaceARACE1Indicate the race of the adult participant. Use the next two variables to indicate multiple races.1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
99. Unknown/Declined to Answer
Demo
11Adult7. Adult RaceARACE2Use this race variable for a second race.1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
88. Not Applicable if The Adult Does Not Have A Second Race
99. Unknown/Declined to Answer
Demo
12Adult8. Adult RaceARACE3Use this race variable for a third race1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
88. Not Applicable if The Adult Does Not Have A Third Race
99. Unknown/Declined to Answer
Demo
13Adult9. Adult EthnicityAETHIndicate whether or not a adult is Hispanic or Latino1. Yes
2. No
99. Unable to Determine/Unknown
Demo
14Adult10.EducationEDUCEducational status of the adult participant at time of entry to FTC program.1. No schooling completed, or less than 1 year
2. Nursery, kindergarten, and elementary (grades 1-8)
3. High school (grades 9-12, no degree)
4. High school graduate (or equivalent)
5. Some college (1-4 years, no degree)
6. Associate’s degree (including occupational or academic degrees)
7. Bachelor’s degree (BA, BS, AB, etc)
8. Master’s degree (MA, MS, MENG, MSW, etc.)
9. Professional school degree (MD, DDC, JD, etc.)
10. Doctorate degree (PhD, EdD, etc.)
99. Unknown/Unable to Determine
Demo
15Adult11.Pregnancy StatusPREGParent or caregiver’s pregnancy status at time of entry to FTC program or substance abuse treatment.0. Not pregnant
1. Pregnant
99. Unknown
If ASEX=1 (Male), PREG should. 0
Demo
16Adult12.Marital StatusMARITALParent or caregiver’s marital status at time of entry to FTC program or substance abuse treatment.1. Never married
2. Now married (includes common law marriage and those living together as married)
3. Separated (includes those separated legally or otherwise absent from spouse because of marital discord)
4. Divorced
5. Widowed
99. Unknown
Demo
17Adult13.Primary substance problem at admissionPrimeSUBPrimary substance problem reported at treatment admission; substance which is primarily responsible for contributing to the parent or caregiver’s need for admission.
For heroin/other opiates, grantees can just report one total roll-up number or also choose to break it down into the more detailed subcategories a – e (depending on how these data are collected locally). Subcategory d. other opiates/synthetics includescodeine, Dilaudid, morphine, Demerol, Darvon, opium, and any other drug with morphine-like effects.
Hallucinogens/psychedelicsinclude PCP, LSD, MDMA, DMT, STP, mescaline, psilocybin, peyote, etc.
Other amphetamines/stimulantsincludes amphetamines, Benzedrine, Dexedrine, Preludin, Ritalin, any other amine and related drugs, non-amphetamine stimulants
Benzodiazepinesincludes diazepam, flurazepam, chlordiazepoxide, clorazepate, lorazepam, alprazolam, estasolam, oxazepam, temazepam, prazepam, triazolam, clonazepam, halazepam, and other unspecified benzodiazepines
Barbituratesincludes Mephobarbital, pentobarbital sodium,Seconal, Nembutal
Other tranquilizers or sedativesincludes non-benzodiazepine tranquilizers, non-barbiturate sedatives/hypnotics, chloral hydrate, Placidyl, Doriden
Inhalantsinclude ether, glue, chloroform, nitrous oxide, gasoline, paint thinner, etc.
Otherincludes all substances not otherwise specified.
1. Alcohol
2. Cocaine/crack
3. Marijuana/hashish
4. Heroin
5. Other opiates and synthetics other than heroin (Includes non prescription methadone methadone or buprenorphine, codeine, Hydrocodone, hydromorphone, meperidine,
morphine, opium, oxycodone, pentazocine, propoxyphene, tramadol, and any other drug with morphine-like effects.)
6. Hallucinogens/ psychedelics
7. Methamphetamine
8. Other amphetamines/ stimulants
9. Benzodiazepines
10. Barbiturates
11. Other tranquilizers or sedatives
12. Inhalants
13. Other
99. Unknown/ missing
Demo
18Adult14.Secondary substance problem at admissionSecSUBSecondary substance problem reported at treatment admission. (See primary substance problem, SUB1, for guidelines.)
This is an optional data element for grantees.
If you are not collecting this optional data element, leave blank.
1. Alcohol
2. Cocaine/crack
3. Marijuana/hashish
4. Heroin
5. Other opiates and synthetics other than heroin (Includes non prescription methadone methadone or buprenorphine, codeine, Hydrocodone, hydromorphone, meperidine,
morphine, opium, oxycodone, pentazocine, propoxyphene, tramadol, and any other drug with morphine-like effects.)
6. Hallucinogens/ psychedelics
7. Methamphetamine
8. Other amphetamines/ stimulants
9. Benzodiazepines
10. Barbiturates
11. Other tranquilizers or sedatives
12. Inhalants
13. Other
99. Unknown/ missing
Demo
19Adult1. Date of parent/caregiver referral to SUD treatmentTXREF_1The date that the parent or caregiver is referred to SUD treatment as it relates to FTC participation. The referral may occur prior to or after FTC entry.
If you do not have the correct date at the time of the data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A1
20Adult2. Date parent/caregiver entered SUD treatmentTXADMIT_1The date that the parent or caregiver was admitted to treatment as it relates to FTC participation. The treatment may occur prior to or after FTC entry. As defined by TEDS, admission is defined as the formal acceptance of a client into substance abuse treatment. An admission has occurred if and only if the client begins treatment. Therefore, events such as initial screening, referral and wait-listing are considered to take place before the admission to treatment and are not reportable to TEDS.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A1, A3
21Adult3. Date parent/caregiver discharged from SUD treatmentTXDISDT_1The date when a parent or caregiver was formally discharged from the treatment facility and/or services were terminated. This should reflect the treatment discharge date for the overall treatment episode; you do not need to record all placements or transitions from one level of care to another that may happen within a single treatment episode.
If there is no formal discharge date, please use the last date of contact.
Regardless of the reason for services ending, a discharge is considered to have occurred at some point after treatment ends. In the absence of a formal discharge, TEDS uses the following operational definition of discharge: A treatment episode should be assumed to have ended if the client has not been seen in 3 days in the case of inpatient or residential treatment, and 30 days in the case of outpatient treatment.
If the adult has been discharged from treatment and you do not know the discharge date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the given adult is still in treatment, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A3
22Adult4. SUD treatment discharge statusTXSTATUS_1Indicates the outcome of treatment or the reason for transfer or discontinuance of treatment. The coding is according to TEDS.
If a client is still in treatment, use code 8 - "still in treatment"
1. Treatment completion
2. Left against professional advice (dropped out)
3. Terminated by facility
4. Transferred to another treatment program or facility (and known to report).
14. Transferred to another treatment program or facility, but did not report.
5. Incarcerated (includes jail, prison, house confinement)
6. Death
7. Other (e.g., moved, illness, hospitalization, or other reason somewhat out of client’s control)
8. Still in treatment
99. Unknown
A2
23Adult5. Date of parent/caregiver referral to SUD treatmentTXREF_2/TXREF_3The date that the parent or caregiver is referred to any subsequent SUD treatment.
If you do not have the correct date at the time of the data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload. If the given adult is not referred to the second SUD treatment, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A1
24Adult6. Date parent/caregiver entered SUD treatmentTXADMIT_2/TXADMIT_3The date that the parent or caregiver was admitted to the subsequent treatment. As defined by TEDS, admission is defined as the formal acceptance of a client into substance abuse treatment. An admission has occurred if and only if the client begins treatment. Therefore, events such as initial screening, referral and wait-listing are considered to take place before the admission to treatment and are not reportable to TEDS.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload. If the given adult does not have the second SUD treatment, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A1, A3
25Adult7. Date parent/caregiver discharged from SUD treatmentTXDISDT_2/TXDISDT_3The date when a parent or caregiver was formally discharged from the subsequent treatment facility and/or services were terminated. This should reflect the treatment discharge date for the overall treatment episode; you do not need to record all placements or transitions from one level of care to another that may happen within a single treatment episode.
If there is no formal discharge date, please use the last date of contact.
Regardless of the reason for services ending, a discharge is considered to have occurred at some point after treatment ends. In the absence of a formal discharge, TEDS uses the following operational definition of discharge: A treatment episode should be assumed to have ended if the client has not been seen in 3 days in the case of inpatient or residential treatment, and 30 days in the case of outpatient treatment.
If the adult has been discharged from treatment and you do not know the discharge date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the given adult is still in treatment or does not have the second SUD treatment, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
A3
26Adult8. SUD treatment discharge statusTXSTATUS_2/TXSTATUS_3Indicates the outcome of the subsequent treatment or the reason for transfer or discontinuance of treatment. The coding is according to TEDS.
If a client is still in treatment, use code 8 - "still in treatment"
1. Treatment completion
2. Left against professional advice (dropped out)
3. Terminated by facility
4. Transferred to another treatment program or facility (and known to report).
14. Transferred to another treatment program or facility, but did not report.
5. Incarcerated (includes jail, prison, house confinement)
6. Death
7. Other (e.g., moved, illness, hospitalization, or other reason somewhat out of client’s control)
8. Still in treatment
88. Not Applicable
99. Unknown
A2
27Child1. Child IDCHILDIDUnique case identifier assigned to each child within a case and named in the petition or living in the household.
The CASEID variable will serve as the prefix for the Child ID. The last two characters simply designate the number of the child associated with the case (C1, C2, C3). If there are multiple children, enter oldest to youngest.
The Child ID should remain the same, regardless if he/she has more than one episode of care/services with the FDTC program.
Demo
28Child2. Child Date of BirthCHDOBMonth, day and year of the child’s birth.
If the date of birth is unknown, enter an approximate date of birth. If unable to approximate, enter 09/09/9999 as “dummy” date andlater modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
Demo
29Child3. Child GenderCHSEXChild’s gender1. Male
2. Female
3. Transgender
99. Unknown
Demo
30Child4. Child RaceCHRACE1Indicate the race of the child participant. Use the next two variables to indicate multiple races.1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
99. Unknown/Declined to Answer
Demo
31Child5. Child RaceCHRACE2Use this race variable for a second race1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
88. Not Applicable if The Child Does Not Have a Second Race
99. Unknown/Declined to Answer
Demo
32Child6. Child RaceCHRACE3Use this race variable for a third race1. Black or African American
2. Asian
3. Native Hawaiian or other Pacific Islander
4. American Indian or Alaska Native
5. White
88. Not Applicable if The Child Does Not Have a Third Race
99. Unknown/Declined to Answer
Demo
33Child7. Child EthnicityCHETHIndicate whether or not a child is Hispanic or Latino1. Yes
2. No
99. Unable to Determine/Unknown
Demo
34Child1. Date file opened with child welfare systemCWFILE_OThis is the most recent date the case is opened for services in the child welfare system,(as it relates to the family becoming involved in the FTC program versus any earlier child welfare involvement that pre-dates and is not related to the family’s participation in the FTC).
In the vast majority of cases, this will be the date the case is opened for an investigation. However, it may vary by State practice, so follow your State guidelines/practices.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
FTC2, C1
35Child2. Date of pre FTC most recent maltreatment reportPRE_RPTDT_1This is the date of the substantiated/indicated maltreatment report as it relates to the family becoming involved in the FTC program versus any earlier child welfare involvement that pre-dates and is not related to the family’s participation in the FTC.mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C1
36Child3. Date of subsequent maltreatment report after FTC entryPOST_RPTDT2If the child was the victim of a substantiated/indicated child maltreatment report after FTC entry, enter the month, day and year of the report; i.e., the date that the responsible agency was notified of the suspected child maltreatment.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child had not beenthe subject of a substantiated/ indicated case of child maltreatment that led to their entering the FTC program, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C1
37Child4. Substance exposure detected at birthSEIWhether the child was born with and identified as being affected by substance abuse or withdrawal symptoms resulting from prenatal drug exposure, or a Fetal Alcohol Spectrum Disorder. The determination of substance exposure may come from a doctor or other health care professional assessing the newborn baby’s health. It may also come from self-report or staff knowledge of mother's use during pregnancy. Typically, identification of substance-exposed newborns is determined primarily by clinical instruments, including maternal and newborn presentation, history of mother’s substance use/abuse, medical history and/or toxicology results.
For purposes of this project, tobacco is not included in the definition of “other drugs” (though it is recognized that tobacco exposure can have significant consequences to the baby’s health). A grantee may collect information on tobacco exposure and report that separately in their local evaluation.
0. No
1. Yes
99. Unknown
C6
38Child5. Placement StatusPLACEThe type of setting in which the child lives at FTC entry1. In home: The child remains in the care of his/her parents at the time of FTC entry.
2. Pre-adoptive or foster family home, non-relative: A home in which the family intends to adopt the child. The family may or may not be receiving a foster care payment or an adoption subsidy on behalf of the child. Or, a licensed foster family home regarded by the state as a foster care living arrangement.
3. Foster family home, relative: A licensed or unlicensed home of the child's relatives regarded by the state as a foster care living arrangement for the child.
4. Group home or institution: A licensed or approved home providing 24-hour care for children in a small group setting that generally has from seven to twelve children. Or, a child care facility operated by a public or private agency and providing 24-hour care and/or treatment for children who require separation from their own homes and group living experience. These facilities may include: child care institutions; residential treatment facilities; maternity homes; etc.
5. Trial home visit: The child has been in a foster care placement
C2, C5
39Child6. Date of latest removal from home(1)REMOVDT1Month, day and year the child was first removed from his/her home for the purpose of being placed in foster care as it related to FTC participation.
Must be the date of the current removal from home (not necessarily the date of case opening).
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child was not removed from the home, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C3, C4
40Child7. Date of discharge from foster care(1)FCDISDT1This is the month, day and year a child is discharged from foster care for any reason as it relates to the initial removal.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child was not removed from the home, leave blank.
If the child has not been discharged from foster care at the time of the upload, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C3, C4
41Child8. Discharge reason(1)FCDISP1This is the reason why the child was discharged from foster care as it relates to the initial removal, as defined by AFCARS.
Not Applicablemeans child was not in foster care or not yet reunified
Reunification means that child was returned home to principal caregivers’ home.
Living with other relativemeans the child went to live with a relative other than the one from whose home he/she was removed.
Adoption means child was legally adopted.
Emancipation means the child reached majority according to State law by virtue of age, marriage, etc.
Guardianship means permanent custody of child was awarded to an individual.
Transfer to another agency means responsibility for the care of the child was awarded to another agency, either in or outside of the State.
Runawaymeans child ran away from the foster care placement.
Deathmeans child died while in foster care.
1. Reunification with parent(s) or primary caregiver(s)
2. Living with other relative
3. Adoption
4. Emancipation
5. Relative guardianship
6. Transfer to another agency
7. Runaway
8. Death of child
88. NA - child not yet discharged from out of home care
C3, C4
42Child9. Date of Functional Reunification(1)REUNITE1This is the month, day and year of the functional (physical) reunification date – i.e., parent and child are together physically, even if legal custody still resides with the State. Obtaining this date may differ depending on how your State system works. In some States, this date may be the last completion date for “date of placement in current foster care setting” (AFCARS #23); for other States, it may be gleaned elsewhere from their State’s child welfare administrative system.

If you know the child has been reunified, but you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload. (If the child has not been reunified, leave blank.)
43Child10.Date of latest removal from home(2)REMOVDT2/REMOVDT3If a child re-enters foster care, the date of removal from his/her home for the purpose of being placed in foster care.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child was not removed from the home, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C3, C4
44Child11.Date of discharge from foster care(2)FCDISDT2/FCDISDT3This is the month, day and year a child is discharged from foster care for any reason as it relates to the re-entry to foster care.
If you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload.
If the child was not removed from the home, leave blank.
If the child has not been discharged from foster care at the time of the upload, leave blank.
mm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
C3, C4
45Child12.Discharge reason(2)FCDISP2/FCDISP3This is the reason why the child was discharged from foster care as it relates to the re-entry to foster care, as defined by AFCARS.
Not Applicable means child was not in foster care or not yet reunified
Reunification means that child was returned home to principal caregivers’ home.
Living with other relativemeans the child went to live with a relative other than the one from whose home he/she was removed.
Adoption means child was legally adopted.
Emancipation means the child reached majority according to State law by virtue of age, marriage, etc.
Guardianship means permanent custody of child was awarded to an individual.
Transfer to another agency means responsibility for the care of the child was awarded to another agency, either in or outside of the State.
Runawaymeans child ran away from the foster care placement.
Deathmeans child died while in foster care.
0. Not applicable
1. Reunification with parent(s) or primary caregiver(s)
2. Living with other relative
3. Adoption
4. Emancipation
5. Relative guardianship
6. Transfer to another agency
7. Runaway
8. Death of child
88. NA - child not yet discharged from out of home care
C3, C4
46Child13.Date of Functional Reunification(2)REUNITE2/REUNITE3This is the month, day and year of the functional (physical) reunification date – i.e., parent and child are together physically, even if legal custody still resides with the State. Obtaining this date may differ depending on how your State system works. In some States, this date may be the last completion date for “date of placement in current foster care setting” (AFCARS #23); for other States, it may be gleaned elsewhere from their State’s child welfare administrative system.

If you know the child has been reunified, but you do not have the correct date at the time of the given data upload, use 09/09/9999 as a placeholder “dummy” date and later modify or correct the data in a subsequent upload. (If the child has not been reunified, leave blank.)
47EBP1. EBP ID - Adult or ChildEBP_IDFor Evidence Based Practices, each row will represent a service. So, if an adult of child receives multiple EBPs, this would be captured by creating separate lines for each EBP and using the "EBP_ID" to specify the EBP the adult or child was referred to, initiated, or discharged.
48EBP2. Adult/Child referred to EB programEBP_RefThis is the date an adult or child is referred to an evidence based programmm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
EB-A1
49EBP3. Adult/Child began EB programEBP_BegThis is the date an adult or child is referred to an evidence based programmm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
EB-A1
50EBP4. Adult/Child EB program discharge statusEBP_DisThis is the date an adult or child is referred to an evidence based programmm/dd/yyyy
(lead with 0 – e.g., 01 to 09)
EB-A2
51EBP5. Discharge StatusEBP_StatusThis indicates whether a participant has completed an EBP.1. Service Completed: Client completed or graduated from the program.
2. Other Successful Discharge: Discontinued service upon the agreement of the client and staff that progress was satisfactory.
3. Unsuccessful discharge: Dropped out or terminated by facility without making expected progress.
4. Did not attend any treatment: client was referred to this service but never attended.